College of Public Health Guidebooks

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How Do I...

 How do I change my faculty mentor?

Students should discuss any change to their program with their faculty mentor before requesting a change. Change of Faculty Mentor requests may be made through the Archivum system and is an online process. 

 How do I change concentrations?
For change of concentration, students need to complete the USF Change of Graduate Concentration form and submit to cophdoctoral@health.usf.edu. Students should schedule a meeting and speak with an advisor before starting the process. 
 How do I drop a course?

A student may drop a course(s) during the following times:

  1. During regular registration and the drop/add periods (first five days of classes). No entry of the course(s) will appear on any permanent academic records and full refund of fees is due for course(s) dropped within those periods.
  2. Between the second and tenth week of the semester (except for summer sessions - see the Summer Schedule of Classes for dates). Registration fees and tuition must be paid for the course(s) and the academic record will reflect a “W” grade for the dropped course(s)
  3. Following the tenth week deadline if the request meets one of the following exceptions: 
    • Illness of the student of such severity or duration to preclude completion of the course(s) as confirmed in writing by a physician (MD).
    • Death of the student or death in the immediate family (parent, spouse, child or sibling) as confirmed by documentation (death certificate, obituary) indicating the student’s relationship to the deceased.
    • Involuntary call to active military duty as confirmed by military orders.
    • A situation in which the University is in error as confirmed by an appropriate University official.
    • Other documented exceptional circumstances beyond the control of the student which precluded completion of the course(s) accompanied by explanatory letter and supporting documentation.

Courses may not be dropped after the last day of classes except in cases of University Administrative error.

You can drop a course in the OASIS system up to the final add/drop date.  After the final drop date the form required for this action is a USF Graduate Petition. Form should be completed and sent to Academic and Student Affairs cophdoctoral@health.usf.edu for final signature and processing.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

Also see the Registration page, Drop Course, Withdrawal, and Fee Adjustment section.

 How do I apply to graduate?
  1. Complete Application to Degree and USF Graduation Survey on Oasis
    1. Application to Degree (Completed on Oasis - Access via MyUSF)
  2. Complete the remaining forms and submit to the COPH Academic and Student Affairs Office
    1. Completed Program of Study;
    2. COPH Graduation Information Online Survey
    3. After the application deadline, you will be sent a College of Public Health exit survey which must be completed.
  3. Check USF Health email for any updates. We will not correspond through other email addresses.
  4. Submit your application on time! Any application received after the deadline will not be accepted. See Important Deadlines.
 How do I change my grade?

To change a grade in a course, the student will need to contact the course instructor for review. If the instructor wishes to change the student’s grade he can do so using the e-grades submission function in Canvas. E-Grades are only available at specific points during the semester, specifically, when grades are due. The window for midterm and final grade submission, and consequently e-Grades tool availability, is determined by the registrar's office.

General USF Questions

 Does USF observe religious holidays?

In accordance with Sections 1006.53 and 1001.74(10) (g) Florida Statutes and Board of Governors Regulation 6C-6.0115, the University of South Florida (University/USF) has established the following policy regarding religious observances: Policy 10-045.

Academics/Registration

 Are transfer credits accepted towards my degree program?

Please see USF Transfer of Credit policy. All courses, with the exception of those approved for transfer of credit, should meet the time limit specified for the degree and be academically relevant as determined by the faculty in the graduate degree program. Courses used for the graduate degree requirements can be no more than ten years old at the time the degree is conferred. Transfer work transfers credit hours only. No grades are transferred, therefor not affecting your GPA at USF. This does include non-degree courses that were taken at USF, if it was taken at USF it will go towards your GPA.

 What happens if my graduate GPA (course average) drops below 3.0?

Any student who is not in good standing at the end of a semester shall be considered on probation as of the following semester. The college or program may also place students on probation for other reasons as designated by the college or program. Notification of probation shall be made to the student in writing by the department, with a copy to the College Dean. At the end of each probationary semester, the department shall recommend, in writing, to the College Dean one of the following:

1. Removal of probation;
2. Continued probation; OR
3. Dismissal from the degree program.

Students on probation may only enroll in graduate courses (5000‐7000 level) that are part of the approved degree program requirements as specified in the Graduate Catalog. Students with a GPA below 3.00 for two consecutive semesters will be prevented from registering for courses without the permission of the College Dean. The College Dean will notify the Dean of the Office of Academic and Student Affairs in cases of academic dismissal. To be readmitted, the student will need to reapply for admission, meeting the admission criteria in place at the time. For information on the Automated Probation Process go to the Academic Probation Procedure. 

 Can I miss a semester of taking classes?

Yes. But be careful of time to degree.

Doctoral degrees must be completed within seven (7) years from the student's original date of admission for doctoral study. All courses applied to the doctoral degree must be completed within ten (10) years, including courses taken

  1. prior to admission to the USF doctoral major,
  2. taken as non-degree seeking, or
  3. transferred in from other institutions

Time Limit Extensions
In the event that a student nears the end of the time limitation as specified above, but the student needs more time to complete the degree, the student may submit a request for an extension using the Time Limit Extension Request Form, available on the Office of Graduate Studies Forms website.

Requests must include

  • the reasons for the delay in completion,
  • the anticipated time needed for completion,
  • endorsements from the graduate faculty advisor, graduate program, and College Dean or designee,
  • a detailed plan of study and timeline for the remaining requirements for the degree
  • Editor's note — for the time limit extension procedures, if the time limit extension will cause courses taken or transferred into the program to be older than 7 years, then a request for course concurrency may be required or the courses may be invalidated toward the degree requirements, per the time limit policy.

If approved, the time limit extension also applies to courses applied toward the degree. However, programs may require additional or repeat coursework as part of the condition of the time limit extension. Students who exceed the time limitations may have their registration placed on hold until a request for extension has been approved. Only one time limit extension request is permitted. Students who are temporarily unable to continue the program should submit a Leave of Absence Request, which extends the time limit for the duration of the approved Leave (see the section on Leave of Absence in the Enrollment Requirements section.)

Note - Time Limit Extensions are valid for a maximum period of two (2) years from the date of request.  For more information and guidance, contact the Office of Academic and Student Affairs and 813-974-6505.


 I stopped attending my program, but I would like to start again. What do I need to do?

Students who do not meet the enrollment requirements will become inactive. Once inactive a student will have to be readmitted or reinstated. Students should contact their advisor to determine the course of action.  See the USF readmission policy: Reinstatement and Re-application for Admission Policies.

 Can nondegree credits be used toward a degree program?

Yes. Non-degree coursework is considered transfer coursework. With the approval of their graduate degree program, students may, but are not guaranteed, transfer of graduate-level structured coursework from regionally accredited institutions; this includes USF System Institutions. These courses must have grades of B or better to be eligible for transfer of credit. To ensure compliance with Institutional Enrollment Requirements (Residency), up to a maximum of 49% of a given graduate degree program’s minimum hours may be transferred; these hours are reflected in the individual degree program listings in the USF Graduate Catalog in effect at the time of initial enrollment for that degree program. For doctoral programs, this percentage is based on the post-baccalaureate minimums. No coursework may be transferred that was completed five or more years prior to enrollment in the graduate degree program

 Who can I contact for a course overrides/permits/holds?
 Is there a current list of all the courses offered?

For a listing of the most current, approved course descriptions refer to the USF Course Inventory available online or in the course description listing in the Graduate Catalog.

 Are syllabi from previous courses taught available?

You can view the syllabi for previous courses taught in the COPH Syllabus Archive.

 What is considered a graduate level course?

Any course that is 5000 level or higher. Some courses have similar course titles but are different levels. It is expected that the 4000 and 6000 courses will have distinct syllabi demonstrating different depth and breadth of the subject matter as reflected in the course requirements. The courses presuppose different audiences, and the intention is to offer them at distinct levels. 

 Am I allowed to audit a course?

A student who wishes to sit in on a class to review the course material may do so; however, the student is not allowed to take exams, earn grades, or receive credit. The student’s status for that class is an audit and his/her presence in the classroom is as a listener. Audit status must be obtained only during the first five days of the term by filing an Audit Form and a date-stamped permit from the college/department on the campus where the course is being offered, with the Registrar’s Office. IN-STATE fees are assessed for all audit courses. Procedure and forms for requesting to audit are available on the Registrar’s website.

 Am I allowed to take a course using the pass/fail option?

Graduate students may not take courses in the major on an S/U (satisfactory/unsatisfactory) basis unless courses are specifically designated S/U in the Catalog. Students may take courses outside of the major on a S/U basis with prior approval of the course professor, major professor or advisor, and the Dean of the College in which the student is seeking a degree. The student may apply a maximum of six hours of such credit (excluding those courses for which S/U is designated in the Catalog) toward a master’s degree. Directed Research, Thesis, and Dissertation courses are designated as variable credit and are graded on an S/U basis only. Before a student begins work under Directed Research, a written agreement must be completed between the student and the professor concerned, setting forth in detail the requirements of the course.

Graduation

 When will I receive my diploma?

Diplomas are mailed to the student’s permanent address approximately six weeks after commencement.  Students with a change of address need to fill out a change of address form at the Registrar’s office. Questions regarding diplomas and degree certification should be directed to the Registrar’s office at 813-974‐2000.

 


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