College of Public Health Guidebooks

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Mandatory First-Day Attendance Policy  

All students are required to attend class the first day a class meets, for both online and on-campus courses.  Students unable to attend must contact the instructor prior to the first day to ensure they are not dropped from the course  This policy is not applicable to courses in the following categories: Educational Outreach, FEEDS Program, Community Experiential Learning (CEL), Cooperative Education Training, and courses that do not have regularly scheduled meeting days/times (such as, directed reading/research or study, individual research, thesis, dissertation, internship, practica, etc.). Students are responsible for dropping undesired courses in these categories by the 5th day of classes to avoid fee liability and academic penalty (See USF Regulation – Registration - 4.0101).

Instructions for Registration by Student Categories

 State of Florida Employees

Visit State of Florida Employee Tuition Waivers for more information.

 USF Employees

The USF Employee Tuition Program covers up to six credit hours per semester. For more information, visit: USF Human Resources Webpage on USF Employee Tuition Program.

To register for courses via the USF Employee Tuition Program

  1. Select course from COPH schedule or web course schedule. Students interested in campus and online courses will use the traditional reference number.

  2. Login to the OASIS system to view current course offerings and registration requirements. Note that some courses may require permits from the college for registration (Please see Contract and Registration Holds below).  Students should meet with their Academic Advisor(s) about course selections.
    Academic Advisors
    OASIS: You must access via MyUSF - OASIS instructions.
    Schedule Search 
    USF Course Inventory System (course descriptions)
  3. Contract courses and permits paperwork are due by specified college deadlines for processing.

  4. Tuition Payment: In lieu of tuition payment, complete and submit the original signed USF Employee Tuition form to USF Cashier’s Office by the specified tuition deadline.

Send completed USF Employee Tuition form to:
Cashier’s Office, University of South Florida
4202 E. Fowler Avenue, ADM 147
Tampa, FL 33620-5800

Make a copy of the completed form for your records.

USF Employees are still responsible to pay any additional fees associated with registration.  USF Employees are required to pay the Off-Campus fee for all COPH online courses. To verify what is owed, students can log into OASIS and pay online.

Who is a USF Employee? How can I learn more?

USF Human Resources Webpage on  USF Employee Tuition Program.

Note: University of South Florida employees are not considered State of Florida employees.

For any questions related to the USF Employee Tuition Program, please contact USF Human Resources at 813-974-2970.


 

 Academic Common Market Students

The Academic Common Market (ACM) is a tuition-savings program for full-time college students in the 16 Southern Regional Education Board (SREB) member states who want to pursue degrees in fields that are not offered by their in-state institutions. These students enroll full-time in out-of-state universities that offer the specialized degree programs, and they pay only the in-state tuition rates.

Students in this program must be a resident of the SREB member state and be admitted unconditionally into an out-of-state degree program that is listed in the Academic Common Market inventory. For a list of participating SREB member states and to view the ACM inventory, click here.

To register for courses via the Academic Common Market

  1. Select course from COPH schedule or web course schedule. Students interested in campus and online courses will use the traditional reference number.

  2. Login to the OASIS system to view current course offerings and registration requirements. Note that some courses may require permits from the college for registration (Please see Contract and Registration Holds below).  Students should meet with their Academic Advisor(s) about course selections.
    Academic Advisors
    OASIS: You must access via MyUSF - OASIS instructions.
    Schedule Search 
    USF Course Inventory System (course descriptions)
  3. Contract courses and permits paperwork are due by specified college deadlines for processing.

  4. ACM is considered a residency status- If you are an ACM student, you must be enrolled full-time (9 credits per semester) in order to receive in-state tuition.

If you are an ACM student and you want to enroll part-time, you will have to pay out-of-state tuition rates. So if you plan to attend part-time, please check into whether your concentration is included in our Reduced Rate Program Students category below. If so, and you want to enroll as a Reduced Rate student, you must change your residency status to out-of-state

Changing your Status to Out-of-State

  • If you want to change your residency status to out-of-state, you must contact Lakiecher Murphy at cophpermits@health.usf.edu to request this. Please plan ahead so that you can meet the earlier registration deadlines for Reduced Rate students. 
  • If you do change your residency status to out-of-state and intend to join the Reduced Rate Program, please contact your Department Coordinator to let them know that you are making this change. 
  • Once the change has been processed by USF, please follow the Reduced Rate Program registration process below.

 

 Traditional Students

USF Registration Information

USF Regulation USF4‐0101

To register for courses as a Traditional Student

  1. Select course from COPH schedule or web course schedule. Students interested in campus and online courses will use the traditional reference number.

  2. Login to the OASIS system to view current course offerings and registration requirements. Note that some courses may require permits from the college for registration (Please see Contract and Registration Holds below).  Students should meet with their Academic Advisor(s) about course selections.
    Academic Advisors
    OASIS: You must access via MyUSF - OASIS instructions.
    Schedule Search 
    USF Course Inventory System (course descriptions)
  3. Contract courses and permits paperwork are due by specified college deadlines for processing.

  4. Register for courses through Oasis.

  

 General Registration Procedures 

 Contracts and Registration Holds

Below is a list of the College of Public Health contract courses required for a variety of academic programs. These contracts will serve as permits. Please read this information thoroughly as it will help you understand requirements and required paperwork. All courses are "S" Satisfactory or "U" Unsatisfactory grades only.

 

Human Research Protections Requirement

All students registering for the following courses are required to have a current Human Research Protections certificate on file with the USF Division of Research Integrity and Compliance.

Special Project

Students taking the above courses for the first time will take CITI course. The Human Research Protections courses are online and take about 2 hours to complete; students taking these courses in multiple semesters will be required to complete a continuing education course when their certificate is out of date. For more information on these requirements please go to the Research integrity and Compliance website. Certificates of completion are available for printing through this link.

 

Please be advised that on Contracts for Independent Study, Special Project, and Field Experience only the specific faculty member that is actually working with the student on the project and will be giving the grade is allowed to sign as the Instructor. No other faculty member may sign for that Instructor. This is to ensure that the proper faculty member is responsible for submitting the grade and gets credit for working with that student.
Permits/Contracts are required for some courses prior to registration. Summer Contracts/Permits are due May 7th.  Fall Contracts/Permits are due July 18th. Please see list of courses that require a permit/contract. Forms must be completely filled in order to process permit within 48 -72 hours.
Independent Study (PHC 6907) : 1-6 credits (S / U Grade Only)

Special Project (PHC 6977) : 3 credits (S / U Grade Only)

Supervised Field Experience (PHC 6945) : 1-12 credits (S / U Grade Only)

  • Download the contract, complete and get the required signatures. See the Field Experience website for detailed information.
  • Submit the above documents to the COPH Academic and Student Affairs Office to receive a permit to register.

Consent of Instructor

Once ASA receives paperwork the student hold should be removed within 24 to 48hrs.

 

Go to OASIS to verify if permits have been issued (usually within 24 business hours). There will be no e-mail confirmation sent that permits have been issued.

Register and Pay for Courses in OASIS. You must access OASIS via MyUSF.  Click here for OASIS instructions and Important Dates.

 Late Registration

For USF policy please refer to the USF Catalog.

This procedure replaces the normal OASIS registration. Students do not need to register again in OASIS. Please see our staff to assist you. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

 Cross-listing 4000/6000 Courses

It is expected that the 4000 and 6000 courses will have distinct syllabi demonstrating different depth and breadth of the subject matter as reflected in the course requirements. The courses presuppose different audiences, and the intention is to offer them at distinct levels.

 Add a Course

After a student has completed his/her registration on the date assigned, he/she may add a course(s) during the drop/add week (i.e. through the fifth day of classes) through the OASIS system.  Courses may be added with instructor approval and verification up to the last day to withdraw without academic penalty.  See Academic Calendar for deadlines Courses may not be added after the deadline to withdraw without academic penalty or retroactively except in cases of University Administrative error.

To petition to add a course after add/drop week the form required for this action is a USF Graduate Petition. Late add petitions received after the first 10 weeks will require a personal statement. Form should be completed and sent to COPH Academic and Student Affairs for final signature and processing. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted. If you have additional questions please feel free to email cophpermits@health.usf.edu.

 Drop a Course, Withdraw, and Fee Adjustment

Drop a Course

For USF policy please refer to the USF Catalog.

You can drop a course in the OASIS system up to the final add/drop date.  After the final drop date the form required for this action is a USF Graduate Petition. Form should be completed and sent to COPH Academic and Student Affairs cophpermits@health.usf.edu for final signature and processing.  Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

Withdrawal from Course Registration

 For USF policy please refer to the USF Catalog.

Fee Adjustment Options

Students who receive approval to drop a course during the second through tenth week of classes are liable for tuition and fees. However, the student may apply for a Fee Adjustment through the Registrar’s Office if the student has any of the exceptional circumstances noted  above (in Drop a course section) item 3. The Fee Adjustment form may be submitted after the petition to drop is approved and processed. The Registrar will determine if a fee/tuition refund is applicable

The form required for this action is a Fee Adjustment Form. Please send this form directly to the Registrar's Office for processing. If you have additional questions please contact COPH Academic and Student Affairs cophpermits@health.usf.edu


 Delete a Course

A “delete” completely removes the course from the record with no history that it was ever part of the record. Courses will not be deleted from a student’s record except in cases of University Administrative error. Requests for course deletions must be submitted only during the semester in which the error has occurred and only with written explanation from college faculty verifying the error.  Such requests must be submitted by the last day of classes and approved by the College Dean or designee and the Office of Graduate Studies Dean or designee. Retroactive requests for course deletions will not be approved. Faculty and students are encouraged to review course enrollment to verify accuracy of registration. In the event of extenuating circumstances such as documented medical emergencies, military leave or University error, students may request special consideration for deletions or retroactive deletions in writing to the Dean of the Office of Graduate Studies.

The form required for this action is a USF Graduate Delete Course Form.  Only non-attended courses can be deleted. Please send signed form to COPH Academic and Student Affairs cophpermits@health.usf.edu for final signature and processing.Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

 Exchange a Course

The form required for this action is a USF Graduate Petition. Student must check off even exchange and write in the course that is being dropped and the course that is being added. Form must be turned in to COPH Academic and Student Affairs cophpermits@health.usf.edu for final signature and processing. Petitions submitted will take 2-3 weeks to process before a change in the OASIS system is noted.

 Retroactive Actions

Requests for retroactive actions will no longer be considered/approved. Also see Academic Record.

 Auditing Privileges and Fees

A student who wishes to sit in on a class to review the course material may do so; however, the student is not allowed to take exams, earn grades, or receive credit. The student’s status for that class is an audit and his/her presence in the classroom is as a listener. Audit status must be obtained only during the first five days of the term by filing an Audit Form and a date‐stamped permit from the college/department on the campus where the course is being offered, with the Registrar’s Office. IN‐STATE fees are assessed for all audit courses.

The form required for this action is a Course Audit Form. Please send signed form to COPH Academic and Student Affairs cophpermits@health.usf.edu for date stamp and processing.

 Cancellation of Registration before First Class Meeting

Students may cancel their registration by notifying the Office of the Registrar in writing prior to the first day of classes. If fees have already been paid, the student may request a full refund of fees and tuition from the Office of Purchasing and Financial Services.


Still have questions? Contact Academic and Student Affairs office via phone at 813-974-6505.

Courses and Syllabi

You can find a variety of information regarding USF and COPH courses in the following resources.

If you need to request a copy of a syllabus please contact Academic and Student Affairs at cophcurriculum@health.usf.edu.


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